Event Logistics master sheet
Every detail of your event, finally in one place.
You enter your event information once, and the sheet pulls it into separate pages for catering, AV, venue, and staff, so each one is ready to send when they need it.
YOU SET THE VISION FOR YOUR EVENT. THEN comes everything underneath it
The rooms, the timing, who's doing what. You're the one who knows which room the keynote is in, who's running registration, whether AV has the right slide deck, and what time catering is setting up breakfast.
So when anything needs answering, it comes to you, because you're the only place where all of it comes together. It works because you're the one keeping every piece moving, and that's a full-time job sitting on top of the one you already have.
You've earned the right to walk into your own event as the person leading it rather than the person everyone brings questions to.
What’s in it
An admin tab you fill in once
You enter your rooms, venues, speakers, and team a single time, and they fill in the dropdowns on every other page.
Seven daily pages
You map out each session, setup, meal, and movement, with space for AV, catering, staffing, and slide tracking as you go.
A daily snapshot that builds itself
Pick any day, and the whole day is laid out in order, tidy enough to share with someone or print for the day.
Four team pages that gather themselves
Catering, production, venue, and staff each get a page that pulls their part from across your whole event into one running list, so you're not rebuilding the same information four different ways.
A demo version to look through
It's a separate sheet filled in with a full conference, so you can see how everything connects before you start on yours.
A blank version for your event
The same sheet, empty and ready, with every formula already built in behind it.
If your event has speakers, the Speaker Logistics Tracker handles their travel, sessions, bios, and rehearsals alongside this.
Your event goes in once, and the four versions you would have built by hand are already sitting there.
How it works
i.
Fill in the admin tab
You add your rooms, your people, and your event details once, and everything else pulls from there.
ii.
Map out your days
You work through each daily page using dropdowns that are already built, so there's no formatting to fuss with.
iii.
Send what each team needs
Their page is already assembled, so you copy it out or print it and it goes. No pulling the same details together again for the fourth time.
A NOTE FROM ME
Built the way I run events
I've spent more than nineteen years across hospitality and events, including fourteen years running the full conference function at a global law firm. I know exactly what it's like to be the only person holding all the pieces.
I also know how much lighter a day feels when the details are sorted, and everyone can see their own part. That's what this sheet does, and it's the same one I use.
Event Logistics Master Sheet
Every detail of your event in one place, already sorted for the people who need their piece of it.
~ Seven daily pages, already built
~ An admin tab that fills the dropdowns everywhere else
~ A daily snapshot that puts itself together
~ Four team pages that assemble themselves, ready to copy and send
~ A demo version so you can see how it works
~ Yours to use again for every event after this one
$97
Everything arrives by email right after you buy, ready to open.
Good to know
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It’s a digital product. After you check out, you’ll get an email with everything you need, usually within about five minutes.
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Everything is already built. If you can type in a cell and pick from a dropdown, you can run this sheet.
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Each one gathers its own part from across your event automatically. You fill in your days once, and catering, AV, venue, and staff each end up with a clean list you can copy out, print, or send on when they need it.
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It works either way. A twenty-five person retreat simply uses fewer pages, and you'll still save yourself all the back and forth.
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Yes. Start a fresh version of the blank sheet each time you plan something new.
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It's a template. There's nothing to work through first, and it's ready the moment you open it.
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Since it’s a digital product that’s delivered right away, all sales are final. If you have any questions before you buy, reach out anytime at hello@ariellejones.com. I'm glad to talk it through with you.
Give your whole event one place to live.
It came out of real events with real deadlines, and it’s ready for you to start on in the next five minutes.